We are looking for a Project Manager who can lead and coordinate advertising projects from concept to completion. Do you have the organization and communication skills to keep teams aligned and deliver exceptional work on time and on budget? We are looking for a professional who thrives in a creative agency environment and takes pride in turning ideas into seamless, successful campaigns.
What You’ll Do:
- Generate digital and/or hard copy project tracking files, entering information, assigning project numbers, issuing project instruction sheets and opening job workflow files.
- Conduct necessary production meetings with traffic manager, creative and production personnel.
- Ideally, obtain three competitive quotes on every outside purchase from a range of quality vendors.
- Issue purchase orders for all outside purchases for client projects.
- Enter purchase order and invoice information in job jackets/job workflow files.
- Supervise work performed by suppliers (freelance artists, copywriters, printers, photographers, etc.).
- Ensure all artwork is proofread, both before submission to the client, and prior to use or publication.
- Verify that all material is properly signed off/approved by the account executive and client.
- Coordinate with the media manager to ensure publication material deadlines are met.
- Follow up with suppliers to be sure they will meet the promised delivery dates.
- Supervise deliveries, and coordinates delivery schedules with controller/receptionist; also check and sign off on vendor deliveries.
- Review invoices and settle billing discrepancies with suppliers; obtain approvals from account executives.
- Review job estimates with account executives and make revisions.
- Work directly with the creative department and art department supervisor to ensure the highest quality results on every job.
- Manage RFP process for evok.
- Help manage creative department capacity if/when needed.
- Maintain cordial contact with all suppliers.
- Maintain reference files for suppliers of various products and services, categorized by quality, price and turnaround.
- Maintain current software/computer skills related to daily job functions.
- Authorize production department staff training as necessary; notify controller/business manager.
Who You Are:
- Bachelor’s Degree: Required in Graphic Design, Marketing, Advertising, Communications, Business Administration, or a related field. Higher education is preferred, but not required.
- At least 3-5 years of experience in a production environment within an advertising, marketing, creative agency, or related field.
- Experience in a production or traffic management role, overseeing teams and managing projects from inception to completion preferred.
- Experience in negotiating with and managing external vendors, including printers, freelance artists, photographers, and other suppliers.
- Strong project management skills in managing tight deadlines and multiple projects simultaneously.
- Experience in budget management, cost estimation, and financial reconciliation to ensure projects stay within financial targets.
- Experience and proficiency with project management software. Experience with Workamajig is highly desirable.
- Experience in overseeing the quality control process, including proofreading and final approvals, ensuring all output meets client specifications and agency standards.
- Exceptional ability to organize workflow, manage resources, and prioritize tasks to meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills are essential for coordinating with internal teams and external parties, as well as for reporting to higher management.
- High level of attention to detail to oversee complex production tasks and ensure accuracy in all aspects of production and delivery.
- Strong leadership skills to manage and motivate teams, fostering a collaborative and productive environment.
- Effective problem-solving skills to address and resolve work-related issues swiftly and prevent delays in production.
- Ability to adapt to new challenges and changes in the work environment, especially when dealing with multiple projects and diverse client needs.
Why Join Evok?
We are a Culture First organization. We are an eclectic group of seasoned ad folks and shiny new pennies, all dedicated to making our mark on the advertising industry.
Thick-skinned and warm-hearted, most of all, we’re a family with a shared goal of helping our clients build their brands and reminding them to have fun while doing so.
We provide a supportive and creative work environment that fosters substantial growth and learning.
An equal opportunity workplace that thrives on diversity and inclusion.
Ready to make a significant impact at Evok? Apply today and help us drive client success stories! Send your resume.
